Going public with how we use your information
Document Version 2.0.4 - Effective From 2018.06.04
Who we are
We are MC+Co - a trading name of MC Creative and Production Ltd (referred to as “we” or “us” or “our”). We own and operate this website. Our full contact details are available on our contact page. Please contact us if you have any questions or feedback about this policy.
For the purposes of relevant data protection regulations, we are the data controller for information gathered via this website except in any circumstances explicitly stated as exceptions in this policy.
This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. This includes how we get that information, how we might process or use that information, how and when we might disclose it and how you can control what we do with your information.
You should not use this website or provide us with any information via forms on our website unless you are completely happy with this policy. If you do use our website we will assume that you have read, understood and are happy with the terms of this policy.
Changes to this policy
This policy is reviewed regularly and is subject to change. In the event that the policy is updated we will update this page and display a notice that the policy has been updated on our website home page. The date this policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you and for periodically visiting our website and this policy page to check for any changes.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
The data we collect
When you visit a website, information can be collected and stored about you and your visit. When you visit our website, that information can be categorised as follows:
- Direct interactions. Information you give us - this is information you might choose to give us by filling out forms on our web site and might include things like your name, address, email addresses and telephone numbers etc. Often these forms might also include options to specify your interests, ask questions, make comments or provide other optional information about you relevant to your enquiry.
- Automatically collected information (web server logs). When you visit our website some anonymous technical information is usually recorded automatically by both your Internet Service Provider (ISP) and the Internet Service Provider (ISP) web server that hosts our website. Examples include the Internet Protocol (IP) Address used to connect your computer to the internet, the time and date of the connection, software information such as browser type and version, type of operating system and platform (e.g. windows, mac or mobile device etc) and the pages visited. This information is not stored or processed by us.
How we collect information
We collect personally identifiable information via our website when you choose to fill out and submit an online form. These forms are provided to you as a convenient and structured alternative to sending us an email and employ the same technology and security as sending us an email directly.
Lawful basis for processing your personal data
We will only use your personal data when the law allows us to.
We have a lawful basis for our processing of your personal data, including processing for our legitimate interests (when balanced against your rights and freedoms), to fulfil our obligations to you under any contract with you, as required by law and with your consent.
Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
- Where you have given consent.
How we process / use your information
We work hard to make sure that any information you give us is used only to fulfil the purpose for which the information was given to us. For example, should you decide to give us your name and email address so that we can respond to an enquiry you make, your information will be used solely for the purpose of answering that enquiry.
Reasons that we might collect, process and use your information include:
- To help us to communicate with you effectively and for the provision of products and services we supply to you.
- To answer questions that you ask or respond to feedback, queries or comments that you submit to us and to verify or validate any claims that you may make.
- To notify you about important product and service information that may directly affect you (non-marketing communications).
- If you have given us permission, to notify you about products and services that may be of interest to you (marketing communications). We will always be clear about if, when and how your information might be used for marketing purposes at the point that you give us the information and you will have to explicitly opt-in to receive marketing communications (and you can of course easily opt-out again as detailed in this policy).
- We may use personal data to recognise you when you visit or return to our site so we can increase security, prevent or detect fraud or abuses or to help us improve our site and services.
- We might retain personal data from closed or obsolete user accounts in order to comply with legal obligations, enforce our terms and conditions, prevent fraud, collect any fees owed, resolve disputes, troubleshoot problems, assist with any investigations and take other actions as permitted or required by law.
- We may access, remove, alter, store, disclose or otherwise use any personal data if we have reason to believe that it breaches our terms and conditions, or that such steps are necessary to protect us or others, or that a criminal act has been committed, or if we are required to do so by law or appropriate authority.
- For internal record keeping and to improve our products or services
How long we keep your information
We will hold the information you give us for as long as necessary to fulfil the purpose for which it was given and for a reasonable period thereafter. We will review the information held on a periodic basis and delete information which we assess will no longer be required for any future dealings between you and us.
How and when we might disclose information
Unless otherwise stated in this policy (and only when required to fulfil the purpose for which the information was given), we do not share, sell, distribute, modify, lease or otherwise disclose the information you give us via this website to any third party for marketing or any other purpose unless:
- we are instructed to do so by law or appropriate authority
- we have reason to believe that it breaches our terms and conditions
- such steps are necessary to protect us or others
- we have reason to believe that a criminal act has been committed
- for the purpose of facilitating conflict resolution
- we have your explicit consent
We may store or transfer personal data outside the European Economic Area for the purposes stated in this policy.
We reserve the right to disclose information as required in the case of an actual or proposed sale (including negotiations for) or merger or business combination involving all or the relevant part of our business.
Except as otherwise specifically included in this policy, this document addresses only the use and disclosure of information we collect from you. If you disclose your information to third parties, whether they are other users of our site or other websites, different rules may apply to their use or disclosure of your information.
Current third-party disclosures
|Fastnet||Fastnet is the Internet Service Provider (ISP) that hosts our website. We do not share information you give us with Fastnet, however ISPs will often track anonymous information about traffic to and from their servers. For more information about them and their security and privacy policies, please visit fastnet.co.uk.|
|We do not share information you give us with Google but we do use their analytical cookies to help us understand how people use our website. More information can be found in our cookies policy.|
|MailChimp||We use MailChimp to deliver our e-newsletter and provide the subscribe form. For more information about them and their privacy policies, please visit https://mailchimp.com/legal/privacy/.|
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Special categories of information
Unless otherwise stated in this policy we do not ask you to provide, and we do not knowingly collect, any special categories of personal data from you, such as data that reveals your racial or ethnic origin, political opinions, religious, philosophical beliefs, or trade unions membership, or the processing of data concerning your health or data concerning your sex life or sexual orientation or history of criminal convictions.
Automated decision making
We do not use your personal data with any automated decision-making processes.
Children under the age of 18
Our website is not intended for children under the age of 18 and we do not knowingly collect information from or about children under the age of 18. We will remove any information about a child under the age of 18 if we become aware of it.
Security is a high priority. We take appropriate precautions to protect personal data from loss, misuse, unauthorised access or disclosure, alteration or destruction using the same safeguards as we use for our own proprietary information.
Please note that communications over the internet are never totally secure and that the forms on our website employ standard email technology and as such are only as secure as sending us a normal email directly. Your communications may pass through third party servers in a number of countries before they reach us.
We do not accept responsibility for any unauthorised access to or loss of personal data that stems from a cause beyond our control. Nor can we be held responsible for the actions or omissions of other users or third parties who may misuse your personal data which they collect from the website.
If you have given us your permission we might send you marketing communications, usually by email, to update you about what we’ve been up to and promote products and services that we think will be of interest to you.
Whenever you receive a communication of this kind from us you will be offered the opportunity to stop receiving any future marketing communications from us (an unsubscribe / opt-out option). You can also contact us to tell us that you would like to start or stop receiving some or all marketing communications.
Please note that a request to stop receiving marketing communications is not a request to never be contacted by us again. We might still need to contact you about non-marketing related topics and to fulfil any legitimate service or obligation as stated previously in this policy.
Change of purpose
We will only use your personal data for the purposes for which we collected it unless we reasonably consider that we need to use it for another purpose and that purpose is sufficiently compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If at any time we wish to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above, where this is required or permitted by law.
Your rights and controlling your information
You have certain rights under applicable data protection laws, including the right to access and update your personal data, request correction, request erasure, object to processing, request restriction of processing and withdraw consent at any time (where we are relying on consent to process your personal data - however, this will not affect the lawfulness of any processing carried out before you withdraw your consent.)
You also have the right to complain to a regulatory authority about our processing of your personal data. You can learn more about your rights regarding your personal data from the Information Commissioner’s Office.
If you believe that any information we are holding about you is incorrect or incomplete, please contact us as soon as possible. Every reasonable effort will be made to promptly correct any errors.
You can access and rectify any personal data we hold about you by contacting us by the means shown on our website.
In the event that you request to have information about you erased, we will make every effort to comply except where legal restrictions or regulations prevent us from doing so. If applicable, you will be notified of any such relevant restrictions at the time of your request.
Links to Other Websites
Any information collected by us via remarketing is used only for remarketing purposes.
We value our customers above all else and are committed to providing you with the best service possible - and that includes respecting your right to privacy. If at any time you feel unhappy with our web site, our services or our handling of your data please contact us in the first instance to give us a chance to put things right.
Should you feel that you have a data protection issue that we cannot resolve and you wish to make a formal complaint to the UK regulator, you can contact the Information Commissioner’s Office.
If you have any questions about data protection or how we use your data please contact us. For additional information about your rights under UK data protection laws, please visit the Information Commissioner’s web site.
The MC+Co Terms & Conditions of trading can be obtained on request.
Data Protection Provisions Regarding The Application And Use Of TrakkaMetrics
MC+Co have integrated components of TrakkaMetrics which automatically recognises and qualifies companies who visit our website. TrakkaMetrics allows MC+Co to identify and qualifying potential new customers from the companies who visit our website.
To do this we have implemented the TrakkaMetrics tracking pixel which is a miniature graphic embedded in our website pages to enable a log file recording and log file analysis to subsequently perform a statistical analysis. TrakkaMetrics also sets a cookie on the information technology system of the website visitor (data subject). The setting of this cookie enables us to analyse visitation to our website.
Using the data obtained, usage profiles are created and are used for the purpose of analysing visitor behaviour to enable us improve our Internet offer. Data collected through the TrakkaMetrics application is not used to identify the individual visitor (data subject) to our website without first obtaining a separate and explicit consent from them. The data collected will not be merged with personal data or with other data which contains the same usage profile.
By default TrakkaMetrics identifies the companies, not the individuals, who are accessing our website and presents firmographic information. Personal information is only collected and stored based on a clear opt-in preference made by a visitor to our website.
When browsing the individual pages of our website, the Internet browser being used by a visitor (data subject) is programmatically requested to submit data for the purpose of online analysis to the TrakkaMetrics application. During the course of this technical procedure TrakkaMetrics captures visitor information such as the requesting IP address, which inter alia, serves to understand the origin of visitors to our website and clicks. The TrakkaMetrics cookie is used to store anonymised information, such as the access time and the frequency of visits to our website. With each visit to our website pages, visitor data, including the IP address used by the visitor to access the Internet, is logged and stored on the Trakkametrics application server.
Visitors to the MC+Co website may prevent our website setting cookies at any time by adjusting their internet browsers settings to permanently deny the setting of cookies. Such an adjustment to the internet browser used view our website would also prevent TrakkaMetrics from setting a cookie on the information technology system of the website visitor (data subject). In addition, cookies that are already in use by TrakkaMetrics may be deleted at anytime via the preferences or settings in your web browser or other software programs.
MC+Co has implemented “TrakkaMetrics” to provide a level of website visitor identification on our website. We may as a consequence transmit personal data of a visitor (data subject) to our website to the TrakkaMetrics application. By implementing TrakkaMetrics lead identification option MC+Co has agreed to the transfer of personal data required for lead identification. The personal data transmitted to the TrakkaMetrics application is usually first name, last name, email address, IP address, telephone number, mobile phone number, or other data necessary for lead identification processing.
The transmission of the data is aimed at lead identification. MC+Co can transfer personal data to the TrakkaMetrics application, in particular, if a legitimate interest in the product or service of the data controller is given.
TrakkaMetrics is powered by LeadBoxer and uses Leadboxer technology and servers for its delivery. The operating company of LeadBoxer is LeadBoxer BV, Singel 542, 1017 AZ, Amsterdam, The Netherlands. Further information and the applicable data protection provisions of LeadBoxer which powers TrakkaMetrics may be retrieved under https://www.leadboxer.com/privacy/.